1. Meeting Coordination & Attendance

• Attend and schedule CEO meetings, whether online or offline, internal or external company premises.

• Coordinate meeting schedules and ensure all required attendees are aligned.

• Prepare meeting agendas and required documents when needed.

2. Minutes of Meeting (MoM) Documentation

• Record accurate and professional Minutes of Meeting (MoM) during meetings.

• Document key discussions, decisions, action items, and deadlines clearly.

• Share meeting minutes with relevant stakeholders in a timely manner.

• Maintain organized records and archives for all meetings and discussions.

3. Follow-up & Action Tracking

• Follow up with concerned parties regarding assigned action items and deadlines.

• Ensure timely updates on pending tasks and commitments discussed during meetings.

• Escalate delayed actions or unresolved matters to the CEO when necessary.

• Monitor progress of strategic and operational follow-up items.

4. Executive Support

• Support the CEO in daily administrative and coordination activities.

• Manage communication and coordination with internal departments and external stakeholders.

• Handle confidential documents and sensitive business information professionally.

• Assist in preparing presentations, reports, and executive summaries when required.

• Coordinate and manage all business travel arrangements, including flight bookings, hotel accommodations, visa processing, transportation, and travel itineraries, ensuring smooth and efficient travel operations for employees and management.

5. Communication & Coordination

• Facilitate smooth communication between the CEO and management teams.

• Coordinate meetings, appointments, and executive schedules.

• Ensure proper follow-up and communication flow across departments.

• Maintain professionalism and confidentiality in all communications.

6. Documentation & Reporting

• Maintain organized documentation and tracking systems for meetings and follow-up activities.

• Prepare periodic follow-up reports for the CEO regarding pending actions and deliverables.

• Ensure proper documentation of strategic decisions and management discussions.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.

• 3–4 years of experience as Executive Assistant, Personal Assistant, or Administrative Coordinator.

• Strong organizational and time management skills.

• Excellent communication and documentation skills in English and Arabic.

• High attention to detail and strong follow-up capabilities.

• Ability to handle confidential information professionally.

• Proficiency in Microsoft Office and virtual meeting platforms.