• Maintains correctness, preciseness and accuracy of all data entries on the system, 

• Provides administrative support 

• Establishes and maintains proper and professional communications with all related stakeholders 

• Screens governmental portals for tenders, 

• Submits PS from BUH for approval 

• Prepares and submits Financial and Technical Offers, 

• Prepares customer contracts, 

• Receives customer PO and confirms PS approval before handing over PO to customer service 

• Creates PR, 

• Submits sponsorship and marketing forms for approval 

• Initiates item master request and keeps the master data updated as per manufacturer update. 

• Processes Gate Pass, when required, for sales team, 

• Generates stock report and shares with sales team. 

• Gathers and verifies information, analyzes data, liaises with internal stakeholders, follows SOPs on workflow processes.

Requirements

Job Requirements

Education / Background

• Bachelor’s degree in Business Administration, Commerce, Supply Chain, or any related field (or equivalent practical experience).

• Administrative / coordination experience is preferred.

Experience

• 2–5 years experience in sales support, tender coordination, procurement/admin operations, or customer order coordination (experience in tenders is a plus).

• Experience working with government portals and submitting offers/technical & financial documents is preferred.

Skills & Competencies

• Strong attention to detail to ensure accuracy and correctness of data entries in the system.

• Excellent communication skills to interact professionally with internal departments and external stakeholders (BUH, customers, sponsorship/marketing stakeholders, etc.).

• Ability to follow SOPs and workflows and ensure compliance with approvals before next steps.

• Strong organizational skills to manage multiple tasks with deadlines (offers, contracts, PR/PS, gate passes, forms).

• Basic analytical ability to gather, verify, and analyze information for stock reports and offer preparation.

• Customer-oriented mindset and ability to handle PO/PS/handovers properly.

• Familiarity with ERP/Procurement/Order management systems and document control.

Technical / Tools

• Proficiency in Microsoft Office (especially Excel) for offers, reports, and tracking.

• Working knowledge of ERP systems (e.g., SAP or similar) is preferred.

• Experience generating and sharing stock reports with sales teams.

Other Requirements (Nice-to-have)

• Knowledge of tender submission process and document formatting requirements.

• Understanding of contract and PO lifecycle (including approval gates).

• Ability to coordinate with multiple departments (sales, customer service, finance, marketing, IT/warehouse).