octo education GmbH supports universities, higher education institutions, and education providers across the DACH region with software solutions that digitize and automate administrative and educational processes. As an independent IT service provider with offices in Germany, Switzerland, and Egypt, octo currently employs around 60 highly skilled and dedicated people. Our international teams collaborate closely across locations, with English as our daily working language. We follow an AI-first approach and integrate modern AI tools such as Cursor and Claude into our day-to-day development workflow. We expect all new team members to embrace this way of working and to use AI as an integral part of their daily work. 

 

Education staff and learners spend hours using our platform every day, navigating complex workflows, information-rich interfaces, and multiple user roles. As a UI/UX Designer, you'll help create experiences that are clearer, faster, and more intuitive—improving one user journey at a time. This is a product design role focused on building and enhancing core platform features rather than marketing assets. You'll design interfaces such as: 

• Administrative dashboards  

• Booking and scheduling workflows  

• Participant portals  

• Certificate generation  

• Role-based user experiences  

Working closely with developers throughout agile sprint cycles, you'll remain involved from concept to implementation—answering questions, refining designs when technical constraints arise, and continuously iterating to ensure the best possible user experience. 

What You'll Do 

• Conduct user research with trainers, administrators, and participants to identify usability challenges and opportunities  

• Analyze and map user journeys, define information architecture, and simplify complex workflows  

• Design wireframes, prototypes, and high-fidelity user interfaces in Figma  

• Build, maintain, and evolve a scalable design system including reusable components, patterns, and design tokens  

• Participate in sprint planning, stand-ups, and cross-functional product discussions  

• Prepare developer-ready design specifications and handoff documentation  

• Collaborate closely with engineers throughout implementation to ensure design quality  

• Plan and conduct usability tests, translating findings into product improvements  

• Use AI-powered tools to support research, content creation, ideation, and design workflows  

• Continuously iterate and improve designs based on user feedback, technical feasibility, and business requirements 

Requirements

Must Have 

• Strong proficiency in Figma, including components, Auto Layout, prototyping, and developer handoff  

• Experience applying a structured UX design process, including user research, user flows, and information architecture  

• Ability to clearly explain design decisions based on user needs and business objectives rather than visual preferences alone  

• Understanding of responsive design principles and accessibility best practices  

• Technical awareness that enables effective collaboration with software developers  

• Fluent written and spoken English for daily communication, documentation, and agile ceremonies  

• A portfolio showcasing end-to-end design projects, including research, problem-solving process, design decisions, and outcomes  

Nice to Have 

• Experience creating or maintaining design systems and component libraries  

• Experience designing B2B SaaS or enterprise products, such as dashboards, administrative platforms, or management tools  

• Knowledge of UX writing, including interface labels, microcopy, empty states, and error messages  

• Experience planning and conducting usability testing  

• Interest in solving complex enterprise UX challenges rather than consumer-focused applications  

• A user-centered mindset with the confidence to advocate for usability throughout the development process  

• Self-motivated and eager to help establish and grow design practices within a collaborative product team  

Fresh graduates are encouraged to apply. Graduates of the ITI UI/UX Design Program with strong graduation projects and a process-driven portfolio are especially welcome. 

Our Offer 

• The opportunity to work on meaningful product design challenges—not portfolio exercises  

• Direct collaboration with users, product stakeholders, and developers from day one  

• An AI-first design workflow with access to modern tools and technologies  

• An international working environment with daily communication in English  

• Medical and social insurance  

• Hybrid work model: 2 days in our Nasr City office and the remaining days remote  

• Excellent opportunities for professional growth and the chance to shape the design function as the product scales  

We review every portfolio carefully. We are interested not only in polished interfaces, but in your design thinking, problem-solving approach, and the reasoning behind your decisions.