Job Purpose

JOB DESCRIPTION

Maintain clear communication with suppliers in order to ensure timely purchasing activities in adherence with relate policies and procedures. Coordinate with various departments to meet their related purchasing needs.

Roles & Responsibilities

Coordinate with internal entities as well as with vendors and suppliers to support the purchasing activities and to meet business related requirements. Use related software to support daily activities. (very week role) Handle the delegated tasks in coordination with related staff as required while ensuring the implementation of the applicable policies and procedures. Ensure purchasing requests collection from projects highlighting their needs, request clarifications and follow up as appropriate. Highlight any gap or risk that might face the purchasing operations to the Purchasing aiming to set preventive or corrective actions as required. Collect the purchase request from the Project Managers or project’s Technical Office Department after being approved by Project Managers. Collect material requisitions from the project Technical Office approved by project Manager. Coordinate with Purchasing Department in order to proceed with the purchasing activities. Perform tasks related to project purchasing as required and directly handle activities in coordination with the project manager (when the budget is below 2500 LE). Coordinate with Logistics Department/suppliers and seek for clarify and follow up the status of purchasing activities. Review invoices with quotations and purchase orders in order to verify accuracy. Update the purchasing database regularly to reflect actual purchasing activities status. Generate related reports as requested by the Purchasing Section Head and conduct additional analysis if needed. Ensure that employee is working according to the company HSE policies and regulations, and fully aware of his job risk assessment and environmental aspects.

REPORTING & INTERACTIONS

Report to Subordinates

Senior Purchasing Supervisor

Purchasing Assistant Purchasing Representative

Internal Contact Nature & Purpose Frequency

Accounting Department Logistics Department

Follow up and operational activities

Day to day As required

External Contact Nature & Purpose Frequency

Suppliers Negotiate and follow up As required

Minimum Qualification & Requirements

Education/ Qualifications BA Business Administration

Professional Certification

Work Experience 5 years’ experience in the same field

Language Good command of English language

Computer Skills Microsoft Office