TITLE: Project Assistant  
TEAM/PROGRAMME: Program Operations LOCATION: Greater Cairo 
GRADE: 5 CONTRACT LENGTH:  FTA
CHILD SAFEGUARDING: Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for 
ROLE PURPOSE: The Project Assistant is accountable for the day to day operations by serving as a central point for facilitating the project’s administration, logistics, procurement and financial processes. The post holder is accountable for ensuring operation’s efficiency through the management of various functions of the operational aspects and project resources in coordination with Finance, HR, Risk and Compliance, Safety and Security, Admin and Supply chain units. Areas of responsibility include but are not limited to: leading on the project administration tasks such as preparation of documentation, training materials, establishing and maintaining administrative systems and filing; logistics tasks (identifying venues for trainings/meetings, procurement process, and arranging travel); and finally oversee the project financial procedures of the indirect implementation ensuring that it is in line with Save the Children (SCI) Policies and donor requirements. As well as providing partner NGOs admin staff with capacity building and support.

SCOPE OF ROLE:

Reports to: Project Manager

Staff reporting to this post: NA 

KEY AREAS OF ACCOUNTABILITY: 

•          Provide logistical, financial and administration support to the implementing teams to ensure the timely project implementation in consistency with SCI policies and procedures and donor requirements. 

•          Lead and oversee all the preparation of the project events and gatherings including schedule, materials, logistics and any other related tasks.

•          Participate in the development of all project plans including programmatic and procurement activities according to project proposal and logical frame work.

•          Prepare payments, advances and supervising the settlement of open advances.

•          Keeping track of project expenses sheet and project financial documents and monitoring cash flow.

•          Assist the project lead in developing and monitoring the project offline trackers.

•          Oversee the procurement process starting issuing and monitoring all the procurement requests ensuring the compliance and filing of required documents in accordance with the donor and SCI policies in collaboration with the procurement department. Follow up on vendor payments and purchase orders; 

•          Supporting the team in all the administrative tasks related to their travel in coordination with the admin and fleet units 

•          Support in coordinating meetings with stakeholders such as scheduling, setting up logistics for meetings,

organizing agenda items, taking minutes during meetings, circulating notes and/or action items after meetings.

•                  Maintain good relations with all project partners and participate in required events  

Reporting and documentation: 

•                  Organize and maintain project files; maintain electronic and paper records 

•                  Maintaining proper inventory records of project material and publication; 

•                  Report weekly to line manager on tasks updates.

BEHAVIOURS (Values in Practice) Accountability: 

•                  Holds self- accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values 

•                  Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

•                  Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same 

•                  widely shares their personal vision for Save the Children, engages and motivates others

•                  future orientated, thinks strategically and on a global scale. 

Collaboration: 

•                  Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters 

•                  values diversity, sees it as a source of competitive strength 

•                  Approachable, good listener, easy to talk to.

Creativity:

•                  Develops and encourages new and innovative solutions.

•                  willing to take disciplined risks. 

Integrity:

•                  Honest, encourages openness and transparency; demonstrates highest levels of integrity

•                  equal opportunities, and other relevant policies and procedures.

BEHAVIOURS  

Accountability:

•    holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

•        holds self-accountable to deliver on his/her responsibilities.

•        Use project resources in a timely manner, to achieve project goals.

Ambition:

•        sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

•        widely shares his/her personal vision for Save the Children, engages and motivates others

•        future orientated, thinks strategically and on a global scale.

Collaboration:

•        builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

•        values diversity, sees it as a source of competitive strength

•        approachable, good listener, easy to talk to.

Creativity:

•        develops and encourages new and innovative solutions

•        willing to take disciplined risks.

Integrity:

•        honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

•          Bachelor Degree in any relevant fields 

•          Minimum of 2 years of experience in administrative/project implementation with strong experience in logistic work.

•          Proven knowledge and skills in project planning, implementation, monitoring and evaluation is desirable

•          Excellent knowledge of Microsoft Office software including Word, Excel and PowerPoint Excellent writing and presentation skills. 

•          Very good command in writing and speaking Arabic and English.

EXPERIENCE AND SKILLS

Essential

•          Ability to work in high pressure environment with competing priorities and tight deadlines 

•          Excellent organizational and time management skill.

•          Strong interpersonal, verbal, and written skills required 

•          Ability to take initiative and work independently, as well as part of a team. 

•          Ability to problem solve and multi-task.

•          Good knowledge of child protection issues will be an added advantage.

.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties relevant to their field of work.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. The role holder is required to adhere to SCI Safeguarding policies and child participation

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Date: February 2026 Author: SCI

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.