Executive & Administrative Support

• Act as the first point of contact for her manager, liaising with internal and external stakeholders.
• Draft and prepare correspondence, official letters, reports, agendas, and presentations.
• Manage incoming calls, emails, and inquiries with professionalism and discretion.
• Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.

Schedule & Meeting Management

• Maintain and manage the Director’s daily calendar and appointments.
• Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
• Attend meetings when required to record minutes and follow up on action points.
• Ensure meeting documentation is circulated promptly and accurately.

Office & Resource Management

• Oversee the upkeep of the Director’s office, ensuring all equipment and facilities are in proper working condition.
• Manage office supplies, including stationery and groceries, ensuring cost efficiency.
• Maintain effective office systems for filing, data management, and document circulation.

Reporting & Documentation

• Support the preparation of executive-level reports, presentations, and tracking tools.
• Ensure reports and deliverables are completed accurately and on time.
• Coordinate document flow and maintain organized filing systems for easy retrieval.

Required Skills to Be Successful:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal skills and ability to work across different teams.\