The Office Manager ensures the smooth and efficient daily functioning of the Alexandria office. This role supports all departments by managing office operations, coordinating administrative tasks, and maintaining a productive and organized work environment. The Office Manager is the point of contact for internal staff, vendors, and service providers.

Key Responsibilities

Office Administration & Coordination

• Oversee the daily operations of the office and ensure a professional work environment.
• Manage office supplies, inventory, and equipment; ensure timely replenishment and maintenance.
• Coordinate with vendors, tradesmen, cleaners, and facility management for repairs, services, and office setup.
• Support the Operations Manager with administrative tasks and operational follow-up.
• Maintain office filing systems (digital and physical) and ensure organized documentation.

Staff Support & Communication

• Serve as the first point of contact for employees’ office-related requests and administrative needs.
• Coordinate internal communications, meeting schedules, and office calendars.
• Assist HR with basic administrative tasks such as attendance sheets, new employee orientation logistics, and documentation (if requested by HR Manager).
• Help prepare meeting rooms, training rooms, and ensure readiness for interviews or onboarding sessions.

Vendor & Procurement Management

• Manage relationships with suppliers for office furniture, utilities, stationery, cleaning services, and other operational needs.
• Obtain and compare quotations, prepare purchase requests, and support procurement processes.
• Track invoices and coordinate with Finance or Operations for payment follow-up.

Office Setup & Facilities

• Support the operational setup of new office areas or expansions (contractors, IT setup, furniture deliveries).
• Ensure compliance with safety standards, cleanliness, and workplace readiness.