Job Purpose

To assist and support the direct Manager and the team in all the administrative tasks related them
and other departments to achieve the department's tasks and objectives on time.

Report To Position Name

Coordinates Interviews and CVs sorting and archiving, meetings and agenda arrangements and
management in compliance with the direct manager's schedule to ensure smooth work schedule.
 Books Meeting rooms inside & outside the company to fulfill the meeting needs of the direct
manager.
 Ensures that All office documentations (memos, faxes, mails …. etc), Org chart and Filing
system are well organized to keep them available upon the direct manager's needs.
 Handles the department manager and the teams' correspondences (in & out) to ensure its
accuracy and timeliness.
 Handles purchasing requests and stationary requirements for all teams to provide them with their
needed tools.
 Arranges cars, flights and hotel booking with the administration department or externally and
ensures its quality to fulfill the team's business needs.

 Monitors a database for all SIMs, staff cars usage and laptop issues used by the team to maintain
the team's tools data available and accurate.
 Handles and monitors Staff Attendance & leave schedules to provide the HR with clear and
accurate time sheets.
 Prepare needed reports on daily and monthly basis to fulfill the team's needs.
 Handles staff and vendors access permissions for Operation and maintenance dept;. (TV,
Electricity, Port; Post; Police; presidential sites, Hotel, TE, railway) to facilitate their access when
needed.