Position Overview:
We are looking for a highly organized and proactive Executive Assistant to support Arwa Moharram, Vice Chairman of GEST Group. This role requires exceptional multitasking skills, the ability to handle confidential information, and a high level of professionalism in managing executive-level responsibilities. The ideal candidate should be detail-oriented, tech-savvy, and capable of managing day-to-day executive functions, ensuring seamless workflow and time management.
Key Responsibilities:
Executive Support & Administration:
- Manage the Vice Chairman’s calendar, schedule meetings, and prioritize tasks to optimize time management.
- Handle daily correspondence, emails, and phone calls, ensuring timely responses and proper follow-ups.
- Prepare reports, presentations, and executive summaries for internal and external meetings.
- Organize and maintain business documents, records, and confidential files.
Business Operations & Coordination:
- Assist in the execution of key business projects and initiatives across GEST Group’s various companies.
- Act as the primary liaison between the Vice Chairman and department heads, ensuring clear communication and follow-ups.
- Track ongoing projects, deadlines, and deliverables, providing reminders and updates as needed.
- Support in organizing and coordinating corporate events, trade missions, and business networking activities.
Strategic & Research Support:
- Conduct market research, analyze business trends, and provide insights to support decision-making.
- Assist in preparing business proposals, investor decks, and strategy documents.
- Gather data and compile reports for strategic meetings, ensuring well-informed decision-making.
Personal & Travel Management:
- Coordinate and book domestic and international travel, including flights, hotels, and logistics.
- Assist in visa applications, event registrations, and preparation of travel documents.
- Manage personal tasks related to work-life balance, ensuring a seamless workflow for the Vice Chairman.
Qualifications & Skills:Education: Bachelor’s degree in Business Administration, Management, or a related field.Experience: Minimum 5+ years in an executive assistant or high-level administrative role.Strong organizational and multitasking abilities, with a keen eye for detail.Excellent verbal and written communication skills in English & Arabic (French is a plus).Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and business management tools.Ability to maintain confidentiality, handle sensitive information, and work under pressure.Proactive problem-solving skills and a high level of professionalism.Strong interpersonal skills, with the ability to engage with stakeholders at different levels.Preferred Qualifications:Previous experience working in a manufacturing, engineering, or industrial environment.Knowledge of ERP systems (such as Microsoft Dynamics) and project management tools.Experience in business development, research, or operations management.