We are seeking a full-time, on-site Administrative Assistant to join ATS (Access Technology Solutions) in Alexandria, Egypt. This role extends beyond traditional administrative duties, requiring advanced coordination and follow-up skills to manage internal and external communications. The Senior Administrative Assistant will handle schedules, organize meetings, manage office supplies, and support executives and team members to enhance engagement and productivity. Additionally, the role involves following up on internal projects, external stakeholders, and ensuring tasks and deliverables are completed on time.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings.
• Prepare and organize correspondence, reports, and presentations in a timely manner.
• Oversee office operations, including inventory and procurement of office supplies.
• Handle internal and external follow-up tasks, ensuring timely responses and updates.
• Act as a liaison between departments and external partners, maintaining effective communication.
• Maintain and organize documents in both digital and physical formats.
• Monitor deadlines and track the progress of projects and tasks.
• Provide high-level administrative support to executives, including email management and travel arrangements.
• Participate in organizing events, training, and meetings.

Qualifications

• Minimum of 3 years of relevant administrative experience in a similar role.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Proficiency in written and spoken English.
• Skilled in organizing and maintaining documents in both digital and physical formats.
• Demonstrated ability to follow up on tasks and ensure timely completion.
• Strong attention to detail with excellent organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and the ability to work independently.