- Providing confidential administrative and secretarial support.
- Providing follow up with appropriate departments, under direction, to ensure compliance, requests for information from stake holders, and other related issues.
- Establish, maintain, process, and/or oversees files, correspondence, databases, records etc.
- Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets.
- Process and distribute documents effectively
- Plan and schedule appointments, conferences, meetings and travel arrangements for staff and Management.
- Coordinate logistics for meetings and conferences
- Monitor and coordinate the flow of information internally and with external stakeholders
- Input and track attendance and activities of all employees.
- Assist in recruiting and on-boarding documentation and activities for employees in coordination with the relevant stake holders.
- Source office supplies and ensure optimal use of the same.
- Performing outdoor activities such as visiting ministries and other departments/offices to perform necessary tasks.
- Assist in purchasing when required.
Any other task as assigned by the supervisor and/or his nominees
Bachelor’s or equivalent degree in Business Administration, Management, HR or related field;Minimum 2 years related working experience as an administrative assistant;Ability to work independently and as part of a team;Ability to adapt to change and multitask;Working knowledge of MS Office;Basic proficiency in oral and written English.