Job Description

1. Interdepartmental Coordination:

  - Act as the primary liaison between procurement, logistics, warehousing, and production departments, facilitating smooth communication and cooperation.

  - Coordinate procurement schedules with supply chain teams to ensure timely delivery of materials, supplies, and services.

  - Assist in aligning procurement strategies with inventory and production demands to prevent material shortages or surpluses.

2. Procurement Process Management:

  - Support the procurement team in the preparation, review, and processing of purchase orders, ensuring accuracy and compliance with company policies.

  - Track order status and follow up with suppliers on delivery schedules, updating relevant teams on order progress.

  - Help resolve any issues related to procurement, including delays, quality discrepancies, or order discrepancies, by coordinating with internal teams and suppliers.

3. Data Entry and Documentation:

  - Enter and maintain accurate procurement data in SAP (preferred) or other management systems, ensuring timely updates on order status and inventory levels.

  - Organize and maintain digital and physical files of purchase orders, contracts, supplier information, and related procurement documentation for audit and reference.

  - Prepare regular reports on procurement activities, order status, and spending to assist management in tracking and decision-making.

4. Supplier Relationship Support:

  - Assist in managing supplier relationships, facilitating communication for orders, inquiries, and issue resolution.

  - Work with the procurement team to maintain updated records of supplier contacts, product offerings, and performance data.

5. System and Technology Usage:

  - Utilize Microsoft Office for data analysis, reporting, and document management.

  - Preferred experience with SAP to assist in procurement and supply chain functions; training can be provided for SAP usage if necessary.

6. Continuous Improvement:

  - Identify opportunities to streamline procurement processes and reduce lead times in collaboration with supply chain departments.

  - Support initiatives aimed at improving supplier performance, cost-effectiveness, and procurement efficiency.