Sourcing and Procurement:

• Identify, evaluate, and source spare parts suppliers, both locally and internationally, ensuring quality, cost-effectiveness, and timely delivery.
• Develop and maintain strong supplier relationships, negotiating terms and conditions to achieve favorable pricing and delivery terms.
• Coordinate with suppliers for timely parts procurement, ensuring minimal downtime and optimal stock levels.

Inventory Management:

• Monitor and manage inventory levels to maintain an adequate supply of spare parts, balancing cost control with operational needs.
• Track parts usage trends to forecast demand and anticipate reordering needs, reducing the risk of shortages or excess inventory.

Quality Assurance:

• Ensure that all procured spare parts meet company standards and specifications by performing quality checks and collaborating with technical teams.
• Coordinate with the Quality Control department to address any non-conformance issues and ensure all parts meet operational standards.

Documentation and Compliance:

• Handle all procurement documentation, including purchase orders, delivery notes, and invoices, ensuring accuracy and compliance with company policies.
• Maintain a detailed database of parts and suppliers, keeping records up-to-date for audit and reference purposes.
• Ensure all imports comply with local regulations, including any necessary documentation for customs clearance.

Cross-functional Collaboration:

• Work closely with the maintenance and engineering teams to understand specific part requirements, urgent needs, and maintenance schedules.
• Collaborate with finance and logistics departments to ensure proper budget allocation, timely payments, and smooth import/export operations.

Cost Management:

• Regularly analyze spending on spare parts to identify potential cost-saving opportunities.
• Evaluate supplier performance, seeking ways to optimize cost efficiency while maintaining quality and reliability.