Accounts Payable and Supplier Management

• Receive and review purchase orders, warehouse addition permits, inspection permits, and purchase requests. Record transactions into the ERP system and process payments via cash, cheques, or bank transfers according to financial procedures.
• Ensure the accurate recording of supplier invoices and maintain updated supplier balances.
• Prepare payment orders (cheques), track payment due dates, and ensure timely supplier payment after verifying all required documentation.
• Collaborate with the procurement department to update the supplier registry in the ERP system.
• Review outstanding balances for suppliers and prepare reports for payment planning in line with contracts.
• Submit purchase invoices for tax declarations and work with external tax agents for proper settlements.
• Handle governmental payment accounts, including tax filings and social security payments.

Accounts Receivable and Client Management

• Record customer delivery receipts and reconcile accounts to ensure accuracy.
• Update client records based on sales and ensure accurate recording of deliveries and invoicing.
  Follow up on customer collections, record payments (cash or cheques), and update client databases accordingly.
• Ensure that customer accounts are maintained accurately, with updated statements readily available for decision-making.

Bank Transactions

• Reconcile bank statements, verify balances, and record all banking transactions in the ERP system.
• Handle cash and cheque deposits according to the finance manager's instructions.
• Issue cheques and bank transfers for company dealings and ensure proper receipt and delivery of financial documents with banks.
• Assist in managing the company’s credit policy with banks and prepare the necessary documents for securing credit at favorable terms.

Treasury Operations

• Track and manage the cash flow in the company’s treasury and ensure adequate safety measures.
• Prepare and process cash receipts and disbursements.
• Execute payroll disbursements and manage employee advances and temporary funds for administrative expenses.
• Perform daily treasury audits, ensuring that all transactions are accurately recorded and reconciled.

General Responsibilities

• Assist in preparing the company’s financial statements and ensure compliance with reporting standards.
• Ensure all official documents are up-to-date and readily available when needed.
• Adhere to safety and occupational health standards in the workplace.
• Ensure compliance with quality management systems and maintain accurate filing of documents.