For a very well known company located in Zamalek, an Admin Manager is urgently needed

Job Description:

Office Management

• Oversee the day-to-day operations of the office, ensuring a productive and efficient work environment.
• Manage office facilities, including space planning, maintenance, and procurement of office supplies and equipment.
• Coordinate with IT and other departments to ensure that office technology and communication systems are functioning properly.
• Implement and enforce office policies and procedures, ensuring compliance with company standards.

Administrative Support

• Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.
• Supervise and manage the administrative team, including receptionists, office assistants, and other support staff.
• Oversee the management of company records, ensuring accurate and up-to-date documentation and compliance with legal requirements.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff and executives.

Procurement & Vendor Management

• Manage the procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
• Establish and maintain relationships with vendors and service providers, negotiating contracts and managing performance.
• Oversee the inventory management of office supplies, ensuring that all necessary items are stocked and available.
• Human Resources Administration
• Assist the HR department with administrative tasks, including onboarding new employees, maintaining personnel records, and managing employee benefits.
• Ensure compliance with labor laws and company policies, providing support for HR related initiatives and programs.
• Coordinate staff training and development programs in collaboration with the HR team.

Compliance & Risk Management

• Ensure compliance with local regulations, health and safety standards, and company policies.
• Manage insurance policies and claims, ensuring that the company is adequately protected against risks.
• Develop and implement contingency plans for emergency situations, such as natural disasters or security threats.

Budgeting & Financial Management

• Assist in the preparation and management of the administrative budget, ensuring that expenses are tracked and controlled.
• Oversee the processing of invoices and payments related to administrative functions.
• Prepare financial reports related to office operations and provide insights on cost saving opportunities.

Communication & Coordination

• Act as the primary point of contact for internal and external inquiries related to
• administrative functions.
• Coordinate with other departments to ensure alignment of administrative services with
• business needs.
• Organize company events, meetings, and conferences, managing all logistical aspects.

Job Requirements:

• Bachelor’s degree in Business Administration, Management, or a related
• field.
• Minimum of 5+ years of experience in office administration or management.
• Strong organizational and leadership skills, with the ability to manage multiple tasks
• and priorities.
• Excellent communication and interpersonal skills, with the ability to interact effectively
• with staff at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity
• with office management software.
• Experience in budgeting, financial management, and procurement.
• Knowledge of local labor laws, health and safety regulations, and compliance
• standards.
• Experience in facilities management and vendor negotiation.
• Familiarity with HR administrative processes and legal compliance.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Fluency in Arabic, English.
• High level of integrity and commitment to excellence.