Job Purpose

Review, process, and file documentation as well as manage the smooth running of all documentation operations within the Corporate Affairs department.

Report To Position Name

Incoming & Outgoing External Communication (Email, Fax & Hard Copies) • Controlling company and project documentation • Ensuring all documentation meets formal requirements and required standards • Sorting, storing and retrieving electronic and hard copy documents • Producing document progress reports for management • Designing templates for documents, file types, and document databases • Conducting regular reviews and document audits • Using PC to organise and distribute documents within a company • Helping in the planning stages of a specific project Digitizing & regularly enhancing the Document managing system • Improving document control procedures • Updating and maintaining document management systems and physical records • Engaging with technical teams to enhance & automate the management system further to best serve Corporate Affairs department Document Process Continuous Enhancement Sample processes\: • Organizing documents according to classification categories • Filing hardcopy documents and electronic file formats • Copying, scanning, faxing, and emailing documents • Archiving, retrieving, and distributing filed documents upon request