- Work closely with the CEO to be well informed of upcoming commitments, meetings, conferences, personal activities, etc. through an electronic active calendar of appointments and mobile applications.
- Coordinate and manage CEO/staff member’s business travels, conferences, meetings, flight bookings/accommodations, and visas.
- Prepare confidential correspondence, itineraries, agendas, and other confidential administrative tasks as assigned.
- Prepare reports, memos, letters, financial documents, presentations, and any other documents.
- Follow-through on issues/assignments as assigned by the CEO.
- Provide a bridge for smooth communication between the CEO’s office and internal departments and act as a liaison between the organization and other external parties as assigned by the CEO.
- Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.
- Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.
- Coordinate external visits and with different departments.
Any Bachelors’ degree (Pharmacy & Dental is preferable).Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.Experienced in healthcare is preferable.Excellent knowledge of MS OfficeProficiency in EnglishAbility to multitask and prioritize daily workloadHigh level verbal and written communications skill