Job description:
- The candidate will be responsible for periodically collecting documents from various departments for digital and physical archiving. This will include regular work documents, as well as original contracts with various kinds of business partners.
- Digital archiving will require scanning the documents and uploading them to the Invision platform.
- The physical archiving entails placing the documents of each department or client in their relevant boxes \ folders according to a well-defined system as well as maintaining the physical archive in a very good and secure shape
- The job also includes putting a system for requesting to check or get original copies of any contracts by authorized professionals.
- The ultimate objective of the job is to maintain both physical and digital records of all project documents in good shape, searchable, and made available to relevant professionals based upon a certain authority matrix.
Job requirements: Previous experience in archiving & ability to put together a system for filing the original documents and means of communicating them with various staff membersHigh confidentiality maintenance and extra ordinary organization skillsHigh attention to importance of original documents and well maintaining them in good shape Self-starting and high time management and leadership skills Proficient in both English and Arabic, as well as Microsoft office and outlook. Previous experience with the Invision system is a great plus Communication and follow up skills to ensure timely & proper collection of documents from all departments