The Admin and Facility Specialist position performs administrative office support to all the internal and external clients that this position is dealing with. The Admin and Facility Specialist’s responsibilities are to ensure the efficient operation of the Administration Department as part of it. Also, the Admin and Facility Specialist role is to keep the image of the department as well as the image of the operation that automatically affects the general image of Amidesat as an American organization.

Responsibilities:

• Conducts routine, periodic, or special inspections to determine repair and maintenance work necessary to prevent breakdowns of facilities, machinery, and equipment in the Amideast Cairo office.
• Handling the renovation and painting in the Amideast Cairo office to maintain and standardize the professional image of the organization.
• Maintain the professional set up and look of classrooms and Customer Service area regularly to meet Amideast quality standards to better serve external clients. 
• Responsible for performing general maintenance on firefighting systems/ equipment and maintaining a clean environment in the department facilities.
• Coordinating daily facility logistics through the Administration ticketing system. 
• Responsible for supervising security staff and handling their invoices and any security issues that might occur. 
• Responsible for the following up and supervision of the performance of the cleaning company by directly guiding their cleaning supervisor and reporting any issues that might occur to the Administration and Procurement Lead. 
• Handle Amideast car reservation requests received from staff to ensure the proper application of the Amideast “Cars Reservation Policy” as well as arranging HQ Visitors' airport pickups
• Assist the operations Manager in handling all arrangements for airline tickets, train tickets, and hotel reservations for Amideast Cairo staff and HQ visitors. 
• Responsible for the catering, setup, and any special requests in the arrangement of meetings and events.
• Responsible for supervising Cafeteria vendors and handling any issues that might occur.   
• Monitor the archiving of all Cairo’s corporate agreements/lease contracts and service agreements. As well as preparing and updating any contracts. 
• Control Amideast mobile phones and USB distribution through a tracking sheet with all the employees' mobile/USB package rates. As well as the distribution of Amidesat mobile phones for the usage of HQ visitors upon request.
• Responsible for reviewing cell phone and USB's bills.
• Responsible for dealing with shipping companies.
•  Sends any needed documents to the translation office upon request and makes the needed follow-up until it is received.
• Handle regular outgoing couriers to HQ and other destinations to be centralized and well-tracked and supervise the distribution of incoming mail and courier packages from HQ and external clients.
• Handle the day-to-day administrative requests and tasks that might be delegated to help in improving and developing the department.
• Assists in the preparation of the annual budget by compiling required data.
• Backup for the Administration and Procurement Lead.
• Maintain accurate inventory records through a tracking sheet for Amidesat materials, including furniture, and conduct regular inventory audits to ensure the accuracy and completeness of Amidesat stock.
• Implement and maintain a well-organized and clean storage system for all Amidesat inventory, including furniture.