Executive support

• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Organizes and manages the day-to-day running of the CEO's affairs to ensure the provision of high-quality support and keep track of everything the CEO needs to perform his duties
• Plans, coordinates and ensures the CEO's schedule is followed and respected, prioritizes appointments and reschedules where necessary.
• Manages, prioritizes, screens and monitors the CEO’s correspondence, including calls and post to ensure they are dealt with appropriately.
• Collects and researches information on assigned matters.
• Produces reports and statistical analyses as per the request of the CEO.
• Ensures that relevant information is gathered and prepared to brief the CEO for meetings, trips, and events.
• Meets and greets visitors to the CEO’s office as appropriate.
• Provides a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
   

Board Support and Liaison:

• Assists board members with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
   

Senior Management Liaison:

• Participates as member of the Executive Team including assisting in scheduling meetings and attending all meetings.
• Assists in coordinating the agenda of senior management team meetings and all staff meetings.