Position Summary:

• Reporting directly to the President and COO, the COO assistant provides executive, administrative, and development support to the President and Board of Directors, as well as the Senior Leadership Team (SLT) and HR. He/She will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President. also serves as a liaison to the Board of Directors; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Essential/Primary Responsibilities:

Executive Support

• Assists the President/COO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the President/COO behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of PRB staff.
• Communicates directly and on behalf of the President/COO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
• Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.
• Supports President/COO in his/her external commitments related to PRB, including service on external boards, committees and other groups.
• Processes PRB's memberships with other organizations.

HR Support

• Administratively supports HR director (recruiting support, documents atting, surveys set up and other administrative tasks), drafts emails and other PRB correspondence as directed.

Board Support and Liaison

• Serves as the President's administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Also research potential Board members for the Nomination Committee.
• Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off-site to support the President's agenda.
• Maintains Board portal (Directors Desk).

Management Liaison

• Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Also represents the President in designated meetings as required.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Accountabilities

• Position reports to the President/COO and works directly with the Board of Directors.
• Works directly with the Board Executive and Finance Committees.
• Works directly with senior level staff and HR both internally and externally.

Job Roles: Administration Operations/ManagementJob Requirements  Edit

Experience & Education:

• Bachelor's degree or equivalent experience with social sciences background and an interest in national and global issues.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Previous experience working with development and fundraising programs to increase donor contributions and funding sources.
• Proficiency in Windows, including MS Word, Excel and PowerPoint; fund-raising data management systems knowledge helpful.
• Ability to learn new software such as Doodle polls and Director's Desk board portal.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including major donors, Board members, foundation staff, leagues of the president/COO and staff, and others.
• Knowledge of other languages and international customs is an asset; knowledge of French or Spanish is helpful.
• Excellent management, time-management, and problem-solving skills
• Fluent English
• Location is in Hurghada( No accommodation)
• Shifts will be overnight shifts(From 7 pm till 3 am