JOB PURPOSETo provide high-level administrative support to chairman and manage daily office operations. The Executive Assistant will act as a key point of contact between executives, internal teams, and Russian-speaking clients/partners. The role requires excellent organizational skills, discretion, and strong communication in both Russian and English.
KEY RESPONSIBILITIES & DUTIES1. Executive Support- Manage executive’s calendar, schedule meetings, and coordinate travel arrangements- Prepare agendas, take minutes, and follow up on action items for meetings- Handle confidential correspondence, reports, and presentations- Manage executive’s inbox and prioritize communications2. Communication & Liaison - Russian Focus- Act as interpreter and translator for Russian-speaking clients, partners, and stakeholders- Draft, review, and translate emails, documents, contracts, and presentations between Russian, English, and Arabic- Represent the executive in meetings with Russian-speaking parties when required- Build and maintain strong relationships with Russian clients and vendors3. Administrative & Office Management- Organize and maintain executive files, documents, and databases- Coordinate with other departments to ensure smooth workflow and timely delivery of tasks- Arrange business trips including visas, flights, and hotel bookings- Prepare expense reports and manage office supplies/budget4. Project & Meeting Coordination- Support special projects and initiatives assigned by executive management- Coordinate internal and external meetings, workshops, and events- Track deadlines and ensure deliverables are completed on time- Prepare reports, presentations, and data analysis for executive review
EDUCATION & EXPERIENCE- Bachelor’s Degree in Business Administration, Languages, or related field- 3-5 years of experience as an Executive Assistant, Office Manager, or similar role- Must be fluent in Russian and English - written and spoken. Native/Bilingual Russian preferred- Experience working with Russian-speaking clients or in international companies is a strong advantage- Proficient in MS Office: Outlook, Excel, Power Point, Word
CORE COMPETENCIES & SKILLS- Language: Fluent Russian, Fluent English. Arabic is a plus- Translation: Professional translation and interpretation skills- Organization: Excellent time management and ability to handle multiple priorities- Communication: Strong written and verbal communication skills- Discretion: High level of confidentiality and professionalism- Problem Solving: Proactive and able to anticipate executive needs- Technical: MS Office, Google Workspace, Zoom, Teams
Work Conditions- Employment Type: Full-time.- Location: Kattamya, Cairo.
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