Job Summary The Administration Officer is responsible for managing front office operations and providing administrative support to ensure the efficient day-to-day running of the office. The role serves as the first point of contact for visitors while coordinating administrative activities, purchase requisitions, office supplies, facilities, and vendor-related tasks. Key Responsibilities Manage the reception area and welcome visitors in a professional manner Answer and direct incoming phone calls and manage incoming/outgoing correspondence Coordinate meeting room bookings and visitor access Create and follow up on Purchase Requisitions (PRs) for office supplies and administrative requirements Coordinate with Procurement, Finance, and vendors to ensure timely delivery of goods and services Manage office supplies, pantry stock, and administrative inventory Coordinate office maintenance, facilities, and service requests Maintain accurate administrative records and documentation Assist in organizing meetings, events, and other administrative activities
Qualifications & Requirements Bachelor’s degree in business administration or a related field Minimum 3 years of experience in administration, office management, or reception Experience creating and following up on Purchase Requisitions (PRs) Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point) Experience using ERP systems (SAP, Oracle, or similar) is an advantage Strong organizational, communication, and multitasking skills Professional attitude with excellent customer service skills Excellent command of written and spoken English