We are looking for a professional and well-organized Reception & Operations Coordinator to manage front-desk activities while supporting the daily coordination of office and operational tasks.

The successful candidate will act as the first point of contact for visitors and clients while working closely with the Operations team to ensure smooth day-to-day activities.

Key Responsibilities:

• Welcome visitors, clients, suppliers, and guests in a professional manner.

• Answer and direct incoming phone calls and inquiries.

• Manage reception and front-desk activities.

• Coordinate daily administrative and operational tasks with the Operations team.

• Follow up on daily work requirements, pending actions, and deadlines.

• Coordinate meetings, appointments, schedules, and meeting rooms.

• Maintain daily records, reports, correspondence, and documentation.

• Coordinate with suppliers, couriers, service providers, and external parties.

• Follow up on office maintenance, cleaning, supplies, and other operational requirements.

• Receive and distribute incoming documents, packages, and correspondence.

• Prepare basic reports and trackers for daily operational activities.

• Support management and different departments with administrative requirements.

• Ensure that reception and common office areas remain organized and professional.

• Escalate operational issues to the responsible team and follow up until closure.

• Assist in coordinating company meetings, events, and internal activities.

Requirements

• Bachelor's degree or equivalent qualification.

• 1–3 years of experience in reception, administration, office coordination, or a similar position.

• Good knowledge of Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.

• Strong communication and interpersonal skills.

• Very good organizational and follow-up skills.

• Ability to coordinate multiple daily tasks and priorities.

• Professional appearance and positive attitude.

• Good command of English and Arabic.

• Strong attention to detail.

• Ability to communicate effectively with clients, suppliers, employees, and management.

• Ability to prepare basic reports and maintain daily trackers.

• Previous experience in office operations or administrative coordination is an advantage.