Job Purpose: The Specialist, Administration and Planning will monitor, control, and administer the financial and operational functions of the unit or department. The role ranges from processing daily financial transactions and ensuring compliance, to managing specific project budgets, grants, and complex, up to overseeing the entire administrative budget, leading the team, and providing high-level financial analysis for strategic decision-making.
Core Responsibilities:
Financial Operations and Transaction Management:● Process payment requests, journal entries, and disbursements on SAP, ensuring documentation, approvals, and consistency with AUC policies and sponsor regulations● Manage vendor master data, reconcile vendor accounts, and settle advances or payments while ensuring accurate data integrity, invoice settlement, and timely payouts● Administer payroll preparation for part-time instructors or staff and manage participant invoicing and account settlements
Budgeting, Reporting and Analysis:● Prepare monthly budget availability reports with detailed analysis, trends, and commentary for top management while ensuring high-level clarity to support strategic institutional decision-making● Develop financial reports for gifts, external grants, endowments, and projects, ensuring integrity of data● Assist in the annual budget planning process and compile financial data for new initiatives● Prepare customized financial accreditation reports for international entities
Grant and Project Administration:● Monitor the financial status of projects and field operations to ensure timely and cost-efficient execution ensuring accurate posting of costs or revenues for externally funded grants and assist with time and effort reporting systems● Oversee deliverables regarding recruitment, logistics, and coordination of training programs● Monitor various field operations to ensure timely submission of deliverables
General Support:● Perform other duties as assigned
Qualifications:Education and Experience:● Bachelor's degree in finance or accounting● Three to five years of experience in a similar position
Skills:● Technical Skills: Strong command of Microsoft Office with excellent knowledge of SAP and Oracle● Ability to process payroll and invoices● Competencies: Good attention to detail, time management, and ability to work under pressure
This position is open until August 27, 2026.
Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.
"The American University in Cairo is an equal opportunity employer. We celebrate diversity and arecommitted to creating an inclusive environment for all employees. Individuals with disabilities areencouraged to apply."
“We thank all individuals who have expressed interest in working at The American University in Cairo.”