- Act as the point of contact between the manager and internal /external clients
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Produce reports, presentations and briefs
- Make travel arrangements
- Develop office operations and procedures.
- Devise and maintain office filing system
- Organize the office layout and order stationery and equipment arrange necessary repairs
- Maintenance Mailing Supplies Equipment Bills Errands Shopping
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors and all departments
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in and out site activities, like parties, celebrations and conferences
Minya residents only Proven experience as an Office Manager, Front Office Manager or Administrative AssistantProficiency in MS Office (MS Excel, Word PPT and MS Outlook)Excellent English language (Speaking &Writing)Excellent written and verbal communication skillsExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsStrong organizational and planning skills in a fast-paced environment