Position: Event Planner

Location: Zahraa El-Maadi, Cairo, Egypt

Job Type: Full-time

Reports to: Operations Manager

Company: OutingMood (An ADVERT LEAP Company )

About OutingMood:

OutingMood specializes in organizing unique and memorable outings for companies, universities, and schools. Our events range from team-building activities to recreational outings, all designed to foster engagement, collaboration, and fun.

Job Summary:

OutingMood is seeking a creative and organized Event Planner to join our team. The Event Planner will be responsible for planning, coordinating, and executing events that meet the needs of our diverse client base. The ideal candidate will have a passion for creating exceptional experiences, strong organizational skills, and the ability to manage multiple projects simultaneously.

Key Responsibilities:

• Event Planning and Coordination:
• Work closely with clients to understand their event goals, preferences, and budget.
• Develop comprehensive event plans, including timelines, budgets, themes, and logistics.
• Research and secure venues, vendors, and suppliers that align with event requirements.
• Negotiate contracts with vendors, ensuring competitive pricing and high-quality services.
• Coordinate all event details, including catering, transportation, entertainment, and activities.
• Manage event setup, execution, and teardown, ensuring everything runs smoothly.

• Client Relationship Management:
• Serve as the main point of contact for clients, providing regular updates and addressing any concerns.
• Build and maintain strong relationships with clients to ensure repeat business and referrals.
• Gather and analyze client feedback to continuously improve the quality of our events.

• Team Collaboration:
• Work closely with the marketing team to promote events and attract participants.
• Collaborate with the operations team to ensure seamless execution of event logistics.
• Lead and manage on-site event staff, providing direction and support as needed.

• Budget Management:
• Prepare and manage event budgets, ensuring all costs are within the client’s budget.
• Track expenses and provide detailed financial reports post-event.

• Creative Development:
• Develop innovative event concepts that align with OutingMood’s brand and client expectations.
• Stay updated on industry trends and incorporate fresh ideas into event planning.

Qualifications:

• Education and Experience:
• Bachelor’s degree in Event Management, Hospitality, Business Administration, or related field.
• Minimum of 2-3 years of experience in event planning or a related field, with a proven track record of successful events.

• Skills:
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills, with the ability to build relationships with clients, vendors, and team members.
• Creative thinking with the ability to develop unique and engaging event concepts.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work under pressure and manage multiple projects with tight deadlines.

• Personal Attributes:
• High attention to detail and a commitment to delivering high-quality events.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• A positive attitude, with a strong sense of professionalism and integrity.

Benefits:

• Competitive salary and performance-based incentives.
• Health and wellness benefits.
• Opportunities for professional development and career advancement.
• A collaborative and dynamic work environment.