Analysis of the socio-economic context

• Identify administrative partners relevant to HR
• Track the change in the cost of living and the work market
• Study the social, cultural and ethnic organization and the values and customs of the country in which Solidarités International is intervening
• Study demographic elements, socio-professional make-up and HDI of the intervention country

HR management of expatriates and nationals

• Ensure that HR procedures and staff behavior are compatible with local culture, paying particular attention to gender issues
• Take part in the welcome and administrative briefing for expatriate personnel
• Ensure that recruitment and hiring procedures are respected: validate the mission’s recruitment needs, post profiles and contracts
• Supervise the archiving, handling and security of Solidarités International personnel files
• Inform the different members of the coordination teams about the methodology for performance reviews as well as their objectives and purpose, and ensure that they are implemented
• Drive the implementation and improvement of Solidarités International Capacity building policy and monitor staff development
• Drive the designing of the mission annual training plan in taking into consideration the training orientations of the mission that should be aligned with the overall strategic and operational needs
• Ensure that disciplinary procedures are respected and confirm eventual sanctions
• Confirm salaries before payment
• Ensure that statements and payments are made to the organizations concerned
• In partnership with headquarters and the head of mission take part in defining Solidarités International salary and social policies and implement these policies. Evaluate risks linked to changes in compensation and social policies
• Promote the establishment of legal bodies of representation and consultation of personnel on the bases and support the management and settlement of conflictConduct meetings and communication with personnel
• Consolidate and update the mission organization chart
• Update internal policies and procedures and the HR manual in accordance with developments within the legal framework or the understanding of that framework
• Take part in abuse and risk prevention
• Ensure the administrative monitoring of disputes and represent Solidarités International before administrative authorities and, if necessary, legal authorities
• Oversee the administrative management of expatriate human resources

SUBSIDIIARY /expatriates recruitment (pilot project)

• Oversee the expatriate (C2) recruitment pilot project at mission level
• Make sure all documents pertaining to the launching of recruitment process is well drafted and reviewed at mission level (RIS, Updated JD, Job Vacancy Announcement) before sharing them with HQ
• Follow on applications received via the recruitment Sotware SABA Talenlink
• With the support of the deputy HR Co in charge of recruitment, make sure all the recruitment process is respected from the screening of application till the final selection of candidate
• Send all recruitment documents to CRP at HQ and make sure all contractual procedures are done and selected candidate ready to be deployed.
• Report to HQ on the indicators to monitor the pilot project
• Inform the Subsidiary pilot committee of any potential event that could be discussed and considered to improve the subsidiary pilot project

Team management​

• In partnership with the administrators define the needs for HR administrative personnel on the mission and recruit in accordance with the allocated resources and Solidarités International operational strategy
• Train and assess the HR administrative team
• Coordinate, schedule and supervise the activity of the HR administrative team
• Lead meetings of the HR administrative team

Reporting / communication

• Ensure HR administrative reporting to headquarters in accordance with the time frame specified by the administrative calendar
• Establish and maintain relations at a national level with administrative authorities linked to HR. Constantly monitor legal developments, review local labor laws regularly, approve information collected by law firms and integrate this information in Solidarités International documents
• Take part in meetings relating to HR issues, represent SI on request and/or by order
• Organize and lead information and coordination meetings
• Take part in drawing up proposals and donor reports, focusing on the analysis and the HR cost of the programs
• Draw up the HR annexes for the donor reports
• Act as liaison between headquarters and the field for matters relating to Human Resources management

Priorites on the 2-3 first months:

• Familiarize with SI mission, tools/procedures and teams.
• Supporting the field teams, and organize Field visits
• Follow up on ongoing HR projects; capacity building & training, staff representation, shared cost implementation, social protection. 

POSITION REQUIRMENT 

• Bachelor's degree in a field related to HR, Administrative or finance
• +5 years Experince INGO Experince
• +5 years Experince in a similar position

TECHNICAL SKILLS:

• Former experience in Syria context highly desired. 
• Proven technical experience in: Recruitment and performance management 
• Human resources information management skills
• Learning and development managemnet skills

TRANSVERSAL SKILLS:

• Communication skills, Interpersonal skills
• Problem solving skills, anayltical skills
• Organizational skills, adaptability, leaderhips skills

LANGUAGES:

• Fluncy in English 

MISSION

Goal/purpose:

The HR coordinator coordinates the implementation of Solidarités International Human Resources policy.

As HR Coordinator he/she is responsible for the administrative aspects of the mission and ensures the respect by all of, Solidarités International procedures, the procedures of financial backers and the laws of the country in which SI is intervening.

He/she is the mission point of contact and the link between headquarters and the mission for any questions relating to Human Resources.