The Fixed Assets & Inventory Control Accountant is responsible for tracking, recording, and maintaining all physical and financial records of university fixed assets (campus buildings, lab equipment, IT infrastructure, furniture) and managing warehouse stock (stationery, maintenance supplies, IT consumables).

Key Responsibilities

• Fixed Asset Management:

  • Tag, register, and maintain accurate records of all university assets using asset management software.

  • Calculate and record monthly depreciation across all asset classes according to university financial policy.

  • Conduct periodic physical audits of campus assets (classrooms, labs, offices, and faculties) and reconcile discrepancies with general ledger records.

  • Process asset additions, disposals, transfers, and write-offs with proper authorization.

• Inventory Control:

  • Monitor stock levels of university central stores (office supplies, maintenance materials, IT hardware).

  • Perform monthly and year-end physical inventory counts across all university storerooms.

  • Reconcile inventory records with purchase orders, delivery notes, and store requisition forms.

  • Monitor slow-moving, obsolete, or damaged inventory items and report them for write-down or disposal.

• Reporting & Compliance:

  • Prepare monthly reconciliation reports for fixed assets and inventory balances.

  • Assist internal and external auditors during annual university audit procedures.

  • Ensure compliance with educational accounting standards and university policies.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.

• 2–4 years of experience in fixed asset and inventory accounting (university or enterprise experience preferred).

• Proficiency in Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle, Odoo).

• Strong analytical, inventory management, and excel modeling skills.