Key Responsibilities:

Time and Schedule Management: Organizing the schedules and meetings of senior management, arranging periodic administrative meetings. Setting appointment times and meetings for the manager according to their agenda.

Handling Correspondence: Receiving written messages, calls, faxes, and emails, presenting them to the manager at designated times, and responding to them.

Meeting Organization: Preparing meeting rooms, drafting and distributing agendas, recording meeting minutes (Minutes of Meeting), and following up on issued decisions.

Meeting Minutes: Documenting minutes of board meetings and its subcommittees (e.g., Audit Committee, Nomination Committee), and drafting decisions in a legally and systematically compliant manner.

Decision Implementation Tracking: Following up with various company departments to ensure they have implemented the decisions and recommendations approved by the Board of Directors or governance committees.

Report and Correspondence Preparation: Drafting official letters, presentations, and periodic reports efficiently and in a professional language.

Document and Archive Management: Creating and updating an organized and secure electronic and paper-based archiving system to preserve company documents, sensitive files, and reports for easy retrieval. Maintaining all official correspondence and documents exchanged with regulatory and oversight bodies (e.g., contracts, authorities, ministries, and tax authorities).

Communication Management: Receiving and filtering phone calls, emails, and official letters, and directing or responding to them on behalf of management after approval.

Logistics Coordination: Arranging travel for senior management, booking hotels, flight tickets, and preparing schedules for external visits and official visits by management.

Departmental Liaison: Acting as a liaison between senior management and other employees or external entities to ensure smooth information flow.

Periodic Reporting: Providing the manager with regular reports on work progress and employee performance, particularly new hires, ensuring their tasks are carried out correctly and assessing their effectiveness.

Suggestions and Complaints Handling: Presenting suggestions and complaints from employees and various departments to the manager.

Required Qualifications and Conditions:

• University degree in Business Administration, Executive Secretarial Studies, or a related field.
• Proven work experience of at least [e.g., 3-5 years] in executive secretarial or senior management support roles.
• Fluency in Arabic and proficiency in English (spoken and written).
• Excellent skills in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and time management with the ability to prioritize tasks effectively.
• Strong communication skills and the ability to interact diplomatically with diverse personalities.
• Ability to work under pressure and resolve problems flexibly.

Additional Details

• Number of Vacancies: 1
• Work Schedule: Morning only
• Benefits: Health insurance, social security