• Manage and maintain the CEO calendar and be able to prioritize and monitor any schedule/diary conflicts

• Liaise with the senior management regarding the reporting system and follow up.

• Act as strategic focal point between the chairmen and the senior management.

• Filter information, communication and taking appropriate action by escalating or redirecting based on the CEO direction in order to manage his time efficiently

• Update the CEO of upcoming deadlines for both internal & external commitments and engagements

• Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities

• Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.

• Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis

• Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence

• Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required

• Maintain overall knowledge of company's projects by attending site visits and keep abreast of the projects development

• Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times

Requirements

Skills and competencies:

• Strong leadership skills.

• Time management.

• High adaptability.

• Managing changes.

• Communications for results.

• Hard working.

• Flexible working hours.

Requirements:

• Bachelor Degree

• Fluent in English and high computer literacy with exceptional business writing skills.

• Certificate / Diploma in Secretarial Science, Management, Mass Communication or relevant qualifications

• +15 of working experience in performing Secretarial duties with minimum 5 years of experience dealing with Board Level / Executive Management preferably in the real estate industry