About the Role
The role will act as a trusted coordination partner to the MD, ensuring effective time management, structured communication, smooth follow-up on priorities, and efficient coordination across stakeholders and teams.
Key Responsibilities Manage the Managing Director’s calendar, meetings, travel arrangements, and daily priorities. Coordinate internal and external communications and correspondence. Prepare presentations, executive documents, reports, briefings, and executive summaries. Organize meetings, prepare agendas, and document Minutes of Meetings (MoMs). Track action points, follow up on decisions, and ensure timely execution. Act as a key coordination point between the MD and internal and external stakeholders. Support priority initiatives, special projects, and business activities. Maintain structured executive documentation, filing, and record management. Support the development and documentation of business processes, DOA frameworks, and responsibility/RACI matrices. Coordinate approvals and ensure proper version control and documentation flow. Handle travel arrangements, logistics, vendor coordination, and administrative follow-ups. Support recruitment coordination, onboarding, HR documentation, and internal communications when required. Handle ad-hoc executive and administrative requests with discretion and professionalism.
Qualifications & Requirements8+ years of relevant experience in executive secretarial, executive assistant, or senior administrative support roles, preferably supporting senior leadership or C-level executives. Proven experience supporting senior executives with strong exposure to executive coordination and administrative management. Strong organizational, coordination, documentation, and follow-up skills. Excellent communication and interpersonal skills. High level of professionalism, confidentiality, integrity, and reliability. Excellent time management and ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and ability to work independently. Strong ability to prepare presentations, reports, meeting materials, and professional correspondence.