• Manage and maintain the Chairman’s calendar and be able to prioritize and monitor any schedule/diary conflicts

• Liaise with the senior management regarding the reporting system and follow up.

• Act as strategic focal point between the chairmen and the senior management.

• Filter information, communication and taking appropriate action by escalating or redirecting based on the Chairman's direction in order to manage his time efficiently

• Update the Chairman of upcoming deadlines for both internal & external commitments and engagements

• Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities

• Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.

• Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis

• Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence

• Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required

• Maintain overall knowledge of company's projects by attending site visits and keep abreast of the projects development

• Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times

Requirements

• Skills and competencies

• Strong leadership skills.

• Time management.

•  High adaptability.

•  Managing changes.

•  Communications for results.

•  Hard working.

•  Flexible working hours.

• Requirements

•  Bachelor Degree

•  Fluent in English and high computer literacy with exceptional business writing skills.

•  Certificate / Diploma in Secretarial Science, Management, Mass Communication or relevant qualifications

• +20 of working experience in performing Secretarial duties with minimum 5 years of experience dealing with Board Level / Executive Management preferably in the real estate industry