Administrative Responsibilities

• Monitor and organize daily administrative tasks of the showroom.

• Manage correspondence, documents, and administrative files.

• Monitor administrative tools and supplies and coordinate with Purchasing.

• Oversee maintenance, cleaning, and workplace services.

• Coordinate with various departments to ensure smooth workflow.

• Monitor service and supplier contracts and coordinate renewals.

• Prepare and submit periodic administrative reports.

• Monitor expenses and operational needs.

• Organize and maintain vehicle and driver files.

• Perform other administrative tasks related to the role.

Fleet & Vehicle Management

• Monitor and manage company vehicle movement and usage.

• Prepare daily vehicle and driver schedules.

• Assign tasks and trips to drivers.

• Track vehicle departures, returns, and trip data.

• Monitor vehicle condition and operational readiness.

• Track scheduled and emergency maintenance.

• Coordinate with maintenance centers and follow up on repairs.

• Monitor oil, tires, batteries, spare parts, and operational supplies.

• Monitor fuel consumption and refueling data.

• Track vehicle licenses, insurance, inspections, and renewals.

• Maintain complete vehicle records, including maintenance history and expenses.

• Track breakdowns and accidents and take necessary actions.

• Monitor proper vehicle usage and company assets.

• Prepare reports on vehicle movement, maintenance, fuel consumption, and expenses.

Driver Management

• Organize driver schedules and working hours.

• Assign tasks and trips and monitor execution.

• Monitor attendance and adherence to work schedules.

• Ensure compliance with company instructions and policies.

• Monitor driver licenses and ensure validity.

• Evaluate driver performance and professional conduct.

• Monitor traffic violations and accidents and take necessary actions.

• Ensure compliance with safety regulations and safe driving practices.

• Address and resolve operational issues related to vehicles and drivers.

• Maintain confidentiality of company and customer information.

Reporting & Follow-up

• Prepare periodic reports covering vehicle movement, fuel consumption, maintenance, expenses, driver attendance, trips, violations, and accidents.

• Submit reports to management and follow up on feedback and corrective actions.

Requirements

• Relevant university degree.

• Minimum of 2 years' experience in management and vehicle operations.

• Previous experience in car dealerships, car companies, or service and transportation companies is preferred.

• Practical experience in dealing with drivers and managing vehicle traffic.

• Sound knowledge of vehicle maintenance, licensing, and insurance.

• Ability to prepare and organize vehicle and trip schedules.

• Proficiency in computer use and Microsoft Office.

• Ability to prepare reports and accurately track data.

• Strong leadership, organizational, time management, and problem-solving skills.

• Excellent follow-up, accuracy, and punctuality skills.

• Ability to handle multiple tasks simultaneously.

• Strong and articulate personality, capable of interacting effectively with drivers and various departments.

• Ability to work under pressure and in a fast-paced environment.

• Good command of English is an advantage.

• Experience using ERP systems is an advantage.

Work Schedule: 9-hour shifts, one day off per week