We are seeking a highly energetic, proactive, Business Secretary & Administrative Associate to drive office efficiency and support strategic business growth. In this dynamic role, you will move beyond standard administrative tasks to conduct market research, design high-impact presentations, and act as a key liaison with external vendors and corporate partners. The ideal candidate is a fluent English speaker, possesses a strong bias for action, and leverages modern AI productivity tools to optimize daily workflows.

Key Responsibilities

Research & Analysis: Conduct targeted market research, analyze competitor trends, and synthesize findings into concise summary reports for leadership.

Presentation Design: Build, format, and refine high-quality slide decks and pitch materials using Power Point, Canva, or AI presentation software.

Vendor & Partner Liaison: Serve as the primary point of contact for external vendors, negotiate basic service terms, and manage ongoing vendor relationships.

Corporate Follow-ups: Proactively contact and follow up with partner companies, clients, and stakeholders to advance ongoing projects and business deals.

Email Marketing: Coordinate, draft, and dispatch routine email marketing campaigns and newsletters using platforms like Mailchimp or Hub Spot

. AI Tool Integration: Utilize generative AI tools (such as Chat GPT, Claude, or Copilot) to accelerate content creation, draft communications, and automate administrative tasks.

Executive Support: Manage complex calendars, coordinate cross-departmental meetings, and handle critical correspondence with high speed and accuracy.

Required Skills and Qualifications

Language: professional-level fluency in written and spoken English is strictly required.

Energy & Drive: High-energy personality with a self-starting attitude and the ability to work independently under tight deadlines.

Technical Literacy: Practical familiarity with AI productivity tools and prompt engineering principles.

Marketing Software: Basic hands-on experience running campaigns through email marketing software.

Communication: Exceptional verbal communication and negotiation skills for vendor and corporate relations.

Software Mastery: Advanced proficiency in Microsoft Power Point, Excel, and Word (or Google Workspace equivalents).

Preferred Education and Experience

Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.3+ years of experience in an advanced administrative, research, or executive support role.

Proven experience managing external vendor relationships or corporate communications.