Key Accountabilities

Medical Insurance

• Add new employees to the medical insurance system or remove departing employees.

• Review medical invoices and claims.

• Monitor financial transactions related to the medical insurance company and consumption.

• Coordinate between the medical insurance company and employees.

Internal Medical Insurance (Jazeera Family)

• Update the contract plan with other medical facilities.

• Review required documents and forms for examinations from the relevant authorities.

• Monitor non-cash payments for medical expenses.

Hotels Reservation

• Handle all business trip requests and reserve needed hotels according to Jazeera Paints policies.

• Recommend the best hotel prices and services.

• Handle top management hotels and vhichels reservations.

Mobile Phone Lines

• Assist employees in acquiring or returning mobile phone lines upon departure.

• Monitor mobile phone bills from service providers.

• Track individual consumption for each bill.

• Generate monthly reports on consumption.

New Employee Welcome

• Conduct an introductory program for new employees at the factory.

• Provide a guided tour for new employees within the factory premises.

• Print employee ID cards.

• Prepare business cards.

• Send the names and job titles for the creation of job cards to the design supervisor.

• Create a request in SAP system.

• Send the request to the procurement department for printing.

• Receive the printed items from the store and deliver them to the employee.

Requirements

Qualifications

• Bachelor's degree in a relevant field (e.g., Business Administration, Human Resources).

• Proven experience as an administrative coordinator or similar role.

• Strong organizational and coordination skills.

• Excellent communication and interpersonal abilities.

• Proficient in using computer applications and systems.

• Ability to manage multiple tasks simultaneously and meet deadlines.

• 5–7 years of experience in Public Relations and Administration, including supervisory experience.

• Attention to detail and accuracy in handling administrative tasks.

• Knowledge of labor laws and regulations related to employee benefits and transportation is preferred.