Logistics & Transportation Coordination
Coordinate and follow up on import and export shipments with freight forwarders, carriers, customs brokers, suppliers, and internal departments.
Arrange and manage domestic transportation for local customer deliveries according to delivery schedules and operational requirements.
Monitor shipment progress and proactively resolve any logistics issues to ensure on-time delivery.
Maintain and update the Daily Shipment Movement Report, providing accurate visibility of shipment status.
Provide daily operational updates to the Distribution & Logistics Manager.
Shipping Documentation & Customs Support
Prepare, review, and maintain shipping documentation including:
Support import and export customs clearance activities by ensuring all required documents are complete, accurate, and available on time.
Ensure compliance with customs regulations, company procedures, and trade requirements.
ERP & Financial Transactions
Create Purchase Requisitions (PRs) in the ERP system for logistics and service-related activities.
Receive, verify, and book logistics and service provider invoices in the ERP system immediately upon receipt.
Ensure all supporting documentation is properly attached and approved before invoice processing.
Update shipment and logistics transactions accurately in the ERP system.
Maintain organized logistics records and filing systems.
Cross-Functional Coordination
Coordinate with Finance, Procurement, Warehouse, Sales, and other internal departments to ensure smooth logistics operations.
Support continuous improvement initiatives to enhance logistics efficiency, service quality, and cost effectiveness.
Assist in preparing logistics reports and operational analyses as required.
Requirements
Experience
Minimum 1- 2 years of experience in logistics, transportation, import/export operations, or supply chain management.
Technical Knowledge
Strong knowledge of shipping documentation and customs clearance procedures.
Good understanding of Incoterms and international transportation processes.
Experience using ERP systems.
Advanced proficiency in Microsoft Excel.
Core Competencies
Excellent communication and coordination skills.
Strong organizational and planning abilities.
High attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Proactive problem-solving skills.
Strong stakeholder management and teamwork capabilities.
Key Performance Indicators (KPIs)
Operational KPIs
100% on-time ERP registration of Purchase Orders (POs) and service receipt transactions related to logistics and distribution activities.
100% on-time booking of logistics and service provider invoices upon receipt in the ERP system.
Daily Shipment Movement Report accuracy maintained at 98% or higher.
95% or higher on-time shipment execution rate for import, export, and domestic deliveries.
100% shipping documentation accuracy, minimizing delays caused by documentation errors.
100% compliance with customs and regulatory documentation requirements.
Timely submission of daily logistics updates to the Distribution & Logistics Manager.
ERP transaction updates completed within 24 hours of shipment movement or document receipt.
Zero overdue logistics-related invoices awaiting ERP booking.
Continuous improvement participation, including initiatives that contribute to service improvement, cost reduction, or process optimization.