Job description
Create, maintain, and control documents and records in both physical and digital filing systems
Ensure all documents follow proper naming conventions, version control, and approval workflows
Receive, log, distribute, and track incoming and outgoing documents
Maintain document registers and logs, tracking status (draft, under review, approved, archived)
Ensure documents are accurate, complete, and up to date before distribution
Coordinate with relevant departments to obtain approvals and resolve documentation issues
Ensure compliance with company policies, quality standards, and regulatory requirements.
Manage document control software or ERP systems
Support internal and external audits by providing timely access to accurate records
Archive obsolete documents and maintain retention schedules
Ensure confidentiality and security of sensitive information
Requirements
- Bachelor's degree or diploma in business administration or related field.
- 1–3 years of experience in document control or administrative support.
- Proficiency in MS Office and document management systems.
- Strong attention to detail and organizational skills.
- Good written and verbal communication skills.
Benefits