Job overview and company

We are a leading company in the business sector serving local and regional clients with modern offices in Cairo. 

We are looking for an executive secretary with a strong presence and exceptional organizational skills to contribute to enhancing the effectiveness of the executive leadership and to support smooth and highly professional daily operations.

This role will work directly with the executive team and play a key role in managing appointments, internal coordination, and preparing vital documents.

Key responsibilities and duties

• Manage the CEO’s schedules and ensure appointments and meetings are organized and efficiently coordinated with internal and external stakeholders.
• Prepare meeting minutes, document decisions, follow up with the relevant teams, and ensure timely execution.
• Handle phone calls and emails, and route inquiries to the appropriate parties quickly and accurately.
• Manage correspondence and sensitive documents, maintaining secure and efficient electronic and physical filing systems.
• Prepare regular reports and provide administrative support to the CEO and senior management team in setting up meetings and necessary materials.
• Coordinate travel and related logistical arrangements for the executive leadership and their costs.
• Support daily office operations and coordinate with HR, Finance, and Compliance to ensure smooth workflow.

Qualifications and requirements

• Bachelor’s degree in Business Administration or a related field.
• At least 4 years of practical experience in an executive secretary/secretary role or similar roles, with experience in a fast-paced work environment.
• Familiarity with email procedures, file management, and office automation systems.
• Fluent in Arabic with good written and spoken English in a multinational work environment if possible.
• Excellent organizational skills, analytical thinking, and ability to prepare reports and summaries professionally.
• High ability to handle confidential information discreetly and direct it appropriately.

Required skills

• Time management and prioritization effectively.
• High attention to detail and ability to work under pressure and meet deadlines.
• Excellent written and verbal communication, and tact in dealing with senior executives, clients, and staff.
• Proficiency in Microsoft Office, specifically Word, Excel, PowerPoint; and information management systems.
• Ability to prepare and coordinate professional-level presentations and administrative documents.

Benefits and perks

• Competitive salary and social benefits, plus performance-based incentives.
• Supportive work environment and opportunities to develop professional skills and career advancement.
• Health insurance, and transportation facilities or alternatives according to internal policies.