Job description

Key Accountabilities 

• Delivers the complete procurement cycle for the local and overseas purchase of medium-criticality, medium-cost materials, and services, ensuring end-user requirements are met in terms of timelines, cost, quality, and specifications.

  
  

• Receives end-user requests for procurement of materials/services and undertakes checks to ensure completeness of information and a clear spec.

  
  

• Accesses database to identify potential suppliers with the optimum cost for the materials and services. Prepares bid packages, invites bids, clarifies queries, receives offers, and consults with end users to confirm compliance with technical specifications.

  
  

•  Analyses and evaluates proposals, comparing prices, specifications, and delivery dates to identify and recommend preferred suppliers.

  
  

• Prepares post-approval documentation for authorization and placement with preferred supplier ensuring full protection of Company legal and commercial position. 

  
  

• Addresses issues regarding minor contractual disputes to protect the Company's position and achieve satisfactory resolution for all parties.

  
  

• Coordinates with Finance and other Procurement staff for the certification and resolution of supplier invoices within contractual timeframes.

  
  

• Monitors the performance of suppliers to ensure agreed service levels are met and maintained. Identifies areas of shortfall and recommends remedial action.

  
  

• Conducts research into local and overseas markets to identify and assess new or alternative sources of materials and services that meet the Company specifications and pricing standards.

  
  

• Maintains data in procurement information systems and on other paper-based filing systems to establish an audit trail and ensure ease of retrieval for the production of activity and expenditure reports. 

  
  

• Reviews product catalogs, trade journals, publications, and the Internet to maintain current and comprehensive technical and commercial knowledge of materials and services of interest to the company.

  
  

• Ensures all purchasing activities are undertaken in line with established policies, procedures, and standards to maintain and promote the integrity of operations. 

  
  

• Ensure strict compliance with all approved HSE procedures and practices to afford protection to life, property, and the environment.

  
  

• To perform any other duties assigned by his direct Supervisor / Manager.

  
  

• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

  
  

• . Cost-saving budgeting and targeting, through adding new suppliers or finding alternatives or equivalent materials.