Job Description

Roles & Responsibilities

The Admin Real Estate Operations will be responsible for the accurate and timely coordination of all administrative tasks related to Talabat's real estate portfolio. This includes collecting, organizing, and sharing documentation required for lease agreements, renewals, approvals, and internal compliance. The role plays a critical support function in ensuring operational continuity and audit readiness across the real estate team.

Key Responsibilities

• Documentation & Record Management
  • Collect, verify, and organize all required documentation for new leases, lease renewals, extensions, and contract terminations.
  • Maintain an organized digital and physical filing system for all lease-related paperwork, contracts, approval forms, and legal documents.
  • Ensure documents are properly named, tracked, and stored in alignment with internal governance protocols.
• Coordination & Communication
  • Coordinate with internal stakeholders (e.g., legal, finance, operations) to gather required inputs for real estate paperwork.
  • Liaise with landlords and property managers to request or submit supporting documentation.
  • Track the progress of document collection and flag pending items to the Real Estate Manager or Sr. Manager.
• Compliance & Tracking
  • Ensure documentation submitted meets internal formatting, policy, and approval standards.
  • Support the real estate team in preparing materials for internal approvals and audits.
  • Maintain trackers for active, pending, and upcoming lease-related documentation.
• Process Adherence
  • Follow established checklists and workflows to ensure nothing is missed in the leasing lifecycle.
  • Assist in refining documentation workflows to improve turnaround time and reduce errors.

Desired Candidate Profile

WHAT DID WE ORDER?

• 2 years of experience in administrative, operations, or real estate coordination roles.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and deadlines simultaneously.
• Basic familiarity with real estate contracts is a plus.
• Proficiency in Microsoft Excel, Google Drive, and document management tools .