Role Summary

This role is responsible for managing the end-to-end procurement process to ensure the timely acquisition of quality goods and services at the best possible cost. This role involves supplier evaluation and relationship management, negotiation of terms, order processing, and coordination with logistics to facilitate smooth delivery. The Purchasing Specialist collaborates closely with internal teams to meet operational needs while maintaining compliance with company policies and contributing to cost-saving initiatives.

Main Responsibilities (including but not limited to)

1. Supplier Management

·        Identify and evaluate potential suppliers to ensure quality, reliability, and cost-effectiveness.

·        Maintain and develop good relationships with existing suppliers.

·        Negotiate terms, pricing, and contracts with suppliers to secure favorable agreements.

·        Monitor supplier performance and resolve issues related to delivery, quality, or pricing.

2. Procurement Process

·        Process purchase requisitions and create purchase orders accurately and timely.

·        Ensure compliance with company procurement policies and procedures.

·        Track purchase orders and ensure timely delivery of materials or services.

·        Coordinate with internal departments to understand purchasing needs and specifications.

3. Inventory & Cost Control

·        Collaborate with inventory control and warehouse teams to maintain optimal stock levels.

·        Analyze market trends and pricing to support cost-saving initiatives.

·        Review and reconcile invoices, shipping documents, and payment authorizations.

4. Documentation & Reporting

·        Maintain accurate procurement records and documentation for audits and compliance.

·        Prepare regular reports on purchasing activities, supplier performance, and cost analysis.

·        Support budget planning by forecasting procurement needs and expenses.

5. Compliance & Continuous Improvement

·        Ensure purchasing activities comply with legal, ethical, and regulatory standards.

·        Continuously evaluate and improve procurement processes for efficiency and control.

·        Support sustainability initiatives by prioritizing eco-friendly and socially responsible suppliers.