Key Responsibilities

● Monitor employee attendance and departure at the site and maintain approved daily attendance records and calculate overtime hours and leave balances. 

● Track absences, delays, and leaves, and prepare detailed monthly reports for management. 

● Supervise workforce discipline on-site and report any violations of internal regulations immediately. 

● Manage warehouse operations and inventory movement.

● Receive and inspect incoming inventory items (fertilizers, pesticides, seeds, supplies, and raw materials) and verify them against invoices. 

● Record daily inventory transactions (issues and receipts) in stock cards and approved Excel files. 

● Prepare issuance and receiving vouchers and ensure proper documentation with recipient signatures. 

● Conduct periodic inventory counts (monthly and quarterly), reconcile physical stock with recorded balances, and submit discrepancy reports. 

● Define re-order levels for critical items and notify management before stock depletion. 

● Handle site petty cash and prepare weekly petty cash expense reports. 

● Prepare daily cash movement reports. 

● Organize and maintain invoices, receipts, and financial documents for easy reference. 

● Coordinate with the head office regarding daily requirements and updates.

● Follow up on periodic maintenance schedules for vehicles and equipment, including license and insurance renewals. 

● Supervise camp building maintenance and ensure the availability of accommodation supplies. 

● Prepare custody handover and receiving reports for employees and document them using official forms. 

● Conduct periodic asset and custody inventory checks and follow up on asset recovery upon employee transfer or termination.