Job Title: Communications Specialist & Office Manager to the CEO
Company: Aquatop Egypt
Location: Cairo, Egypt
Job Type: Full-time
Reports To: CEO
About Aquatop
Aquatop is Egypt’s leading distributor of premium bathroom solutions, offering a curated range of sanitaryware, brassware, bathtubs, showers, tiles, and bathroom furniture. Representing world-renowned brands, Aquatop delivers exceptional products, design expertise, and unmatched service to the residential, commercial, and hospitality sectors.
Position Overview
The Communications Specialist & Office Manager to the CEO plays a dual role, managing high-level business correspondence with suppliers, clients, manufacturers, and logistics partners, while providing comprehensive administrative and organizational support to the CEO. This position requires exceptional communication skills, a high degree of discretion, and strong organizational ability to ensure priorities are tracked and followed through.
Key Responsibilities
Communications
Manage and draft clear, professional email correspondence on behalf of the CEO with international suppliers, manufacturers, clients, internal departments, and logistics counterparts.
Track incoming communications, ensuring timely and accurate responses.
Maintain organized records of all correspondence for easy reference and follow-up.
Coordinate with relevant departments to ensure messages, requests, and instructions from the CEO are understood and actioned promptly.
Office Management for the CEO
Read and organize the CEO’s incoming emails, ensuring topics are categorized, prioritized, and followed up on appropriately.
Manage the CEO’s schedule, appointments, and travel arrangements.
Prepare meeting agendas, minutes, and follow-up action lists.
Oversee daily operations of the CEO’s office to ensure efficiency and workflow continuity.
Act as the central point of contact between the CEO and internal departments, ensuring smooth communication and information flow.
Administrative & Analytical Duties
Prepare and maintain Excel spreadsheets for tracking orders, pricing, follow-ups, and other business-related data.
Assist with procurement-related documentation, tracking, and reporting when needed.
Support in coordinating with the logistics team to track shipments and resolve delivery issues.
QualificationsBachelor’s degree in Business Administration, Communications, or related field.3+ years of experience in executive assistance, office management, or supplier/client communications.Strong written and verbal communication skills in English (Arabic is an advantage).Proficiency in Microsoft Office, especially Excel (ability to create and manage spreadsheets, perform lookups, and manage data).Excellent organizational skills with the ability to manage multiple priorities.Professional demeanor, discretion, and strong interpersonal skills.Ability to work in a fast-paced environment with minimal supervision.