Job Purpose
Under general direction of the Human Resources Manager, the Administrative Assistant/Receptionist provides oversight for daily activities which include administrative and receptionist duties within the office.
Qualifications - Minimum Requirements - Bachelor’s degree in Business administration or equivalent
- Experience: + 2 years of experience in administration / secretarial
- Competencies / Skills:
- Professional attitude and appearance.
- Multitasking with time-management skills and ability to prioritize tasks.
- Excellent Knowledge of MS Office.
- Fluent in English language
Key Responsibilities
- Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate
- Ensure all employee data is maintained/updated in the system
- Assist the County Manager in all secreterial and admin. tasks
- Prepare/update onboarding checklist, guidelines and manage onboarding activities
- Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate
- Handle the daily activities in the company & managing appointments, meetings, events & visitors.
- Prepare the official correspondences, letters, memos & forms.
- Organize and maintain the filing system
- Organize / schedule meetings and appointments and produce the minutes of meetings.
- Handle / prepare the conferences.
- Ensure all official documents needed for employee profile creation are collected
- Follow up all office procedure: maintenance for fax machine, photocopier, telephones, stationary, etc
- Provide support for monthly management meetings
- Support HR Manager with implementation and administration of policy and procedures to increase staff efficiency
- Complete all other duties as assigned by the HR Manager
Why Join Us
At AMICO, we believe in fostering a diverse and inclusive workplace. We recognize the value that different perspectives and experiences bring to our company.
As part of our commitment to diversity, we encourage applications from all individuals as part of our inclusive hiring practices.
This initiative is part of our broader diversity agenda aimed at creating a balanced and innovative workforce