•  Administrative Support:
• Manage and maintain site records, including attendance sheets, timesheets, and personnel documentation.
• Handle correspondence such as emails, reports, and meeting minutes.
• Ensure proper filing and organization of site-related documents, including contracts, permits, and reports.
• 2. Office Management:
• Set up and maintain the site office, ensuring it is functional and well-stocked with necessary supplies.
• Coordinate with suppliers and vendors for site office requirements.
• Monitor and manage office equipment and resources.
• 3. Communication and Coordination:
• Act as the point of contact between the site team, head office, and external stakeholders.
• Schedule and coordinate meetings, site visits, and appointments.
• Ensure effective communication among site staff, contractors, and management.
• 4. Data Management and Reporting:
• Compile and maintain daily, weekly, and monthly site reports, including progress and expense reports.
• Track and record site expenses, ensuring compliance with budgets and company policies.
• Provide regular updates on site activities and issues to the Site Manager or Project Manager.
• 5. Compliance and Documentation:
• Assist in ensuring compliance with site safety regulations and standards by maintaining relevant documentation.
• Track permits, certifications, and licenses to ensure they are up to date.
• Support audits and inspections by providing required documentation and information.
• 6. Support to Site Operations:
• Assist with onboarding and orientation of new site staff and contractors.
• Coordinate transportation, accommodation, and other logistical arrangements for site personnel.
• Handle petty cash and other small-scale financial transactions as required.
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Skills

1. Bachelor’s degree or diploma in Business Administration, Management, or a related field (preferred).
2. Proven experience 5 years in an administrative role, preferably in a construction or project-based environment.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
4. Familiarity with construction or site operations is a plus.

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in managing records and reports.
• Ability to work independently and as part of a team in a fast-paced environment.
• Problem-solving skills and a proactive approach to tasks.