The IT Secretary is responsible for providing administrative support to the IT department. This role involves managing schedules, handling correspondence, maintaining records, and assisting with various IT-related tasks to ensure smooth departmental operations.

1. Administrative Support:

• Provide administrative assistance to the IT team, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare and distribute meeting agendas and minutes.

1. Communication:

• Serve as a point of contact for internal and external communications related to the IT department.
• Handle incoming calls, emails, and inquiries, ensuring timely responses.

1. Documentation Management:

• Maintain and organize departmental files, documents, and records, both electronic and paper-based.
• Assist in the preparation of reports, presentations, and other documentation as needed.

1. Coordination of IT Projects:

• Assist in coordinating IT projects and initiatives, ensuring timelines and deliverables are met.
• Track project progress and update relevant stakeholders.

1. Inventory and Asset Management:

• Help manage IT inventory and assets, including hardware and software, ensuring records are up-to-date.
• Assist in the procurement process for IT-related equipment and supplies.

1. Support IT Team:

• Provide support to the IT team in troubleshooting minor technical issues and coordinating with vendors when necessary.
• Assist in training and onboarding new staff regarding IT procedures and policies.

Skills

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Adaptability to changing priorities and tasks.
• Professional demeanor and confidentiality.
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