This role will be pivotal in supporting our executive team and ensuring the smooth operation of our board meetings and administrative functions. The ideal candidate will have a strong background in administration, exceptional organizational skills, and the ability to manage high-level tasks independently.

1. Board Meeting Coordination:

• Collect necessary data and information for board meetings.
• Prepare and distribute meeting agendas and materials.
• Schedule and coordinate all aspects of online board meetings.
• Attend meetings to take minutes (MOM) and distribute them promptly.
• Follow up on action items and decisions made during meetings.
• Coordinate with different departments and teams to follow up on tasks and projects.
• Maintain confidentiality and professionalism in all interactions.
• Ensure timely and accurate processing of invoices, receipts, and other financial documents.
• Assist in the preparation of audit schedules and support external auditors during audits

2. Administrative Support:

• Assist the CEO's Personal Assistant with administrative tasks.
• Create and maintain spreadsheets, presentations, and reports.
• Handle travel arrangements for the team and executives.
• Manage calendars and schedule appointments as needed for board.
• Act as a central point of contact for board members and stakeholders.