Functions: 

1-Provides secretarial and administrative support to the General Manager

2-Coordinates work with other executives and supports staff to ensure a high performance, quality service oriented work environment.

3-Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature.

4-Schedules, prepares agenda and meeting materials and types minutes for various meetings.

5-Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment.

6-Responds to requests for information and complaints, refers matters to appropriate district staff and/or takes or recommends action to resolve the requests or complaints.

7-Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed.

8-Refers or recommends referral of matters to appropriate departments and staff for action and reports.

9-Researches and assembles information from a variety of sources for the preparation of reports and correspondence.

10-Represents the General Manager's office and the district on internal committees and task forces and with external groups and organizations.

Qualifications:

Knowledge of:  

-Office administrative and management practices and procedures.

-Principles and practices of sound business communication.

-Correct English usage, including spelling, grammar and punctuation.

-Rules and regulations for the conduct of public meetings.

-Standard word processing, spreadsheets, graphics and other software packages.

-Budgeting, record keeping, filing and purchasing practices and procedures.

-The principles and practices of effective supervision.

Ability to:

-Operate a computer and word processing softwares and other standard office equipment.

-Transcribe and type accurately.

-Manage multiple and rapidly changing priorities to meet the needs and expectations of elected and appointed officials and executives.

-Organize, set priorities and exercise sound, independent judgment within areas of responsibilities.

-Acquire supplies and other clerical services.

-Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.

-Prepare employee ratings/reviews and conducts employee benefit and insurance programs.  

Personal traits:

-Proactive attitude and highly organized.

-Ability to work under stress in a dynamic environment.

-Highly motivated and eagerness to learn.

-Strong interpersonal skills.