- Meetings
- Assist in scheduling the meeting
- Review meetings that were done, placed on hold, need complementary and pending.
- Booking meetings for at least 2 weeks-time and prioritizing important and time-sensitive subject matter.
- Ensuring that all meetings have appropriate agendas and descriptions.
- Confirmation with stakeholders a day before the meeting. Especially external stakeholders.
- Business Trips
- Assist in booking hotel accommodations and airfare.
- Booking full itinerary of the whole trip in the calendar, including location links and travel time duration.
- Preparing the kit of credentials for the chairman and ensuring it is updated.
- Email
- To handle the email and ensure that all time-sensitive emails are being discussed.
- Minutes of Meetings
- To do the necessary minutes when needed.
- AdHoc
- Assist in any ad hoc matter.
Proven admin or assistant experience.Knowledge of office management systems and procedures.Excellent time management skills and ability to multi-task and prioritize work.Attention to detail and problem solving skills.Excellent written and verbal communication skills.